GRADUATE-PROFESSIONAL STUDENT ASSOCIATION
UNIVERSITY OF GEORGIA
Last Modified 07-14-2017
Pending Council Ratification
It is hereby invested that we, the graduate and professional students enrolled at the University of Georgia, constitute ourselves to further the teaching, service, and research missions of the University, for which we act as vital custodians, and henceforth unite as a diverse, diligent, and civically-minded body for which proper consideration, adequate representation, and due provision must necessarily be afforded by, to, and for the stakeholders of the University of Georgia.
ARTICLE I: IDENTITY
The post-baccalaureate student body of the University of Georgia shall henceforth be incorporated, collectively, as the Graduate-Professional Student Association (GPSA), or more generally referred to as the “Graduate Student Body,” “Graduate and Professional Student Body,” or “Graduate Students,” for which the representative body shall take upon it the distinction of Council of the Graduate-Professional Student Association, or GPSA Council. Nomenclature applied within the governing statutes and bylaws of the University of Georgia shall reflect the precedent established by this Constitution.
ARTICLE II: PURPOSE
The mission of the Graduate-Professional Student Association is (a) to provide agency for the coordination of graduate and professional student-organized activities and service opportunities, (b) to promote the educational and research enterprises of the University of Georgia through programs which enrich the intellectual, educational, and cultural experiences of students, (c) to take an active role in the improvement of post-baccalaureate student education, opportunities, and experiences through consistent and institutionalized engagement with the University’s students, faculty, staff, administration, and alumni, and with the administrative and organizational assemblies by which their varied constituencies are represented, and (d) to at all times act as a model for the high ethical and intellectual standards to which graduate and professional students are held as engaged citizens, both locally and globally.
The vision of the Graduate-Professional Student Association is to perform an essential role in elevating the University of Georgia’s status as a preeminent and globally-minded institution of higher education, and to foster a diverse, inclusive, collaborative, supportive, and intellectually engaging environment characterized by the enriching programs, services, and opportunities which are becoming of one of the world’s best places to obtain post-graduate education.
The motto of the Graduate-Professional Student Association, “Build, Support, and Illuminate,” highlights the active role of the organization in building opportunities, supporting students, and illuminating communities through service.
ARTICLE III: MEMBERSHIP
All post-baccalaureate students at the University of Georgia are granted membership to the Graduate-Professional Student Association upon enrollment in courses for a given semester. The term of membership is equal to the duration of enrollment, including intersession periods and breaks between semesters during which students expect to be enrolled. By necessity, these periods include summer terms for those students enrolled in both the preceding spring term and the succeeding fall term.
ARTICLE IV: THE LEGISLATURE, THE COUNCIL OF THE GRADUATE-PROFESSIONAL STUDENT ASSOCIATION
4.1: Purpose of the Council
The Council of the Graduate-Professional Student Association shall be a representative body of the University’s post-baccalaureate students, the purpose of which shall be to promote the general welfare of post-baccalaureate students, within the limits of Board of Regents policy, the statutes and bylaws of the University of Georgia, and the student code of conduct, with its legislative authority invested by the post-baccalaureate student body and the administration of the University of Georgia.
4.2: Council Membership
The Council of the Graduate-Professional Student Association and its subsidiary units shall be constituted by the election and appointment processes described herein. Insomuch as individuals serve as members of the elective body of the Graduate-Professional Student Association, the individuals so designated shall be referred to as representatives, and the elective body so designated referred to as the representative body. The general body is comprised of all current post-baccalaureate students at the University of Georgia, and, as such, is the broader entity to which the Graduate-Professional Student Association and its constituent units act in service. It is from this general body that the representative body shall be derived. Therefore, the representative body must necessarily be molded from those salient and characteristic features, intrinsic and extrinsic to the general body to which it is accountable. The appointment of representatives, therefore, shall be conducted as follows:
4.2.1: Appointment of Departmental Representatives
The appointment of departmental representatives shall occur via two channels:
A. Channel I: Departmental delegates may be nominated by their department.
Departmental delegates may be nominated by their department through either of two means: (1) The principal graduate student organization belonging to a department may nominate any post-baccalaureate student belonging to their department. (2) A graduate coordinator, department head, or program head belonging to any program which supports post-baccalaureate students may nominate any student belonging to that program or to their department.
i. Neither of these two means shall precede – or be favored over – the other. Should individuals be nominated by both a principal graduate student organization and by a graduate program coordinator, the individuals so nominated may each act as representatives to the Graduate-Professional Student Association. In such a case, the individuals will share only one vote if both are present during a meeting of the Council of the Graduate-Professional Student Association at which a quorum is established and a vote is called for a matter whose outcome may vary according to the departments or programs to which students belong.
B. Channel II: Application to become a representative.
For instances in which a department does not nominate at least one student for service as a representative to the Council, that department shall be conferred a representative from the pool of those who have applied.
i. Application process: Students who express interest in serving as representatives to the Graduate-Professional Student Association may do so by completing and submitting a GPSA Involvement Application. This application shall be available online through the website of the Graduate-Professional Student Association, www.graduatestudents.org. Physical applications may be made available as necessary.
Should a department or program receive nominees and applicants from both of these channels, both shall be honored. Voting privileges shall belong to all representatives from a department or program, except in cases for which students may be differentially impacted by the outcome of a vote based upon the program or department to which they belong. In these cases, a department or program shall be allotted one vote, to be shared by the representatives from that department or program.
4.2.2: Appointment of Representatives from Student Organizations
There shall be seats apportioned on the Council for representatives of post-baccalaureate student organizations. Student organizations must be registered through the Center for Student Activities and Involvement in order to be recognized by the Division of Student Affairs and by the Council of the Graduate-Professional Student Association. Being registered, student organizations shall be responsible for the appointment of their own Council representatives, and should notify the Secretary of the Council via email (email@example.com).
4.2.3 Non-discrimination Clause
Membership and all privileges, including voting and officer positions, must be extended to all students without regard to race, color, sex (including sexual harassment and pregnancy), sexual orientation, gender identity, ethnicity or national origin, religion, age, genetic information, disability, or veteran status. However, religious student organizations will not be denied registration solely because they limit leadership positions to students who share the same religious beliefs.
Membership and all privileges, including voting and officer positions, must be extended to all students as stated in the University of Georgia Non-Discrimination and Anti-Harassment Policy. Title VI of the Civil Rights Act of 1964 protects people from discrimination based on race, color or national origin in programs or activities that receive Federal financial assistance. Title IX states, “No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.”
4.3 Duties and Responsibilities of Council Representatives
The Council of the Graduate-Professional Student Association shall, being a representative body, represent the interests of the post-baccalaureate student body. When appropriate, the Council of the Graduate-Professional Student Association shall cooperate with the Senate of the Student Government Association in service to student welfare at large, or to exercise general supervision over student activities. The Council of the Graduate-Professional Student Association shall be responsible for calling and conducting meetings of the representative body, and for referenda of the general body. The Council shall establish boards, committees, and assemblies to discuss, debate, and determine policies, and to either (a) implement those policies which fall under the exclusive jurisdiction of the Council or (b) generate recommendations for the implementation of those policies which do not. The Council of the Graduate-Professional Student Association and the Senate of the Student Government Association may together establish joint committees, assemblies, and governing boards. The charters of such governing bodies must appear in the bylaws governing both the Graduate-Professional Student Association and the Student Government Association, and their conduct, including the appointment of chairmen and chairwomen, shall be according the procedures outlined in a body’s charter.
4.4 Council Proceedings
The Council of the Graduate-Professional Student Association shall convene at least three times per semester and shall conduct its proceedings in accordance with Robert’s Rules of Order. An officer who is not the President or the Vice President shall chair the Council, and another shall serve as Vice Chair. The Vice President shall act as Parliamentarian and the President as a non-voting advisor to and spokesperson for the Council.
The presence of a Chair or Vice Chair, the President or their proxy, a Parliamentarian or their proxy, the Secretary or their proxy, a designated representative from GAPS or their proxy, and designated representatives or their proxies from at least one-half of the schools and colleges enrolling graduate and/or professional students shall establish a quorum. (At the time of writing, the minimum number of persons required for quorum is 14, requiring the presence of representatives from at least one-half of the following: College of Agricultural and Environmental Sciences, College of Education, College of Engineering, College of Environment and Design, College of Family and Consumer Sciences, College of Pharmacy, College of Public Health, College of Veterinary Medicine, Franklin College of the Arts and Sciences, the Graduate School, Grady College College of Journalism and Mass Communication, Odum School of Ecology, School of Law, School of Public and International Affairs, School of Social Work, Terry College of Business, Warnell School of Forestry and Natural Resources).
Matters voted upon by the Council of the Graduate-Professional Student Association shall be decided according to the domain and scope of their consequences. A motion will carry with a simple majority vote when the matter is related to procedure, except in the case of voting procedures, quorum, election, impeachment, and any matters specifically addressed in this Constitution as requiring an affirmative vote greater than a simple majority or requiring modified voting procedures. Matters effecting the real lives of students – those entailing University policy, programs, and services – shall require a two-thirds majority to advance. In remaining cases, Robert’s Rules of Order shall apply.
Representatives to the GPSA Council, student representatives of other student organizations, or ambassadors from other UGA-related entities may submit agenda items. Only items submitted by student representatives shall be allowed as official business, with other items allowed as discussion items. Agenda items must be submitted to the Secretary in accordance with procedures described in Article V, Section 4.2 under “Duties and Responsibilities of the Secretary.” In order for items to proceed to the final agenda for a meeting, they must be deemed appropriate for consideration by a majority of the Executive Council. The Executive Council, in considering items for advancement to GPSA Council, shall not evaluate the merit of submitted items, deferring such matters to the GPSA Council itself. The Executive Council shall permit all submitted items concerning graduate and professional student life, provided such items do not advance purely personal interests or confer undue benefit to entities external to the University. Neither shall the Executive Council evaluate items through the lens of personal motives or interests. The Executive Council shall meet no sooner than 7 days prior and no later than 3 days prior to any scheduled meeting of the GPSA Council, with the advancement of agenda items being the primary object of business during such meetings, such advancement being qualified by a simple majority vote of the membership of the Executive Council.
ARTICLE V: THE EXECUTIVE COUNCIL, THE ELECTED AND APPOINTED OFFICERS OF THE GRADUATE STUDENT BODY
5.1 Purpose of the Executive Council
The Executive Council of the Graduate-Professional Student Association shall serve to implement the fiduciary, strategic, and generative plans, policies, and priorities of the Council of the Graduate-Professional Student Association and of the graduate and professional student body, consistent with the scope, mission, and vision of the organization, and with those policies of the University and Board of Regents which govern student conduct, freedom of expression, and the right to assemble. The members of the Executive Council shall also serve as ambassadors representing the graduate and professional students of the University of Georgia to their corollaries at other universities and colleges, and to the National Association of Graduate-Professional Students.
5.2 Structure of the Executive Council
The Executive Council shall comprise seven members, two of these – the President and Vice President - being elected. The remaining five shall be appointed from a pool of applicants or elected from the pool of eligible representatives to the GPSA Council. Of these remaining five, two must hold the titles and responsibilities of Treasurer and Secretary, respectively. The remaining three may be assigned duties and responsibilities reflecting the contemporary priorities of the organization and of the student body, which may undergo change from one year to the next.
5.2.1 Modifications to the Structure of the Executive Council
The structure of the Executive Council may be modified for the duration of a single term by the majority vote of the members of the GPSA Council during a regularly scheduled quorum-established meeting, and in accordance with the structure so voted upon by the members of the GPSA Council. Duties and responsibilities belonging to the Executive officers conferred from such a vote must be included in the minutes corresponding to the meeting at which the vote was called. Such a vote may arise as a referendum from the representative body or from the Executive Council itself, or as an agenda item submitted for consideration to the Secretary at least 5 days prior to the date of the meeting.
5.3 Election of the President and Vice President of the Graduate and Professional Student Body
The President and Vice President of the graduate and professional student body shall be elected by a majority vote of the graduate and professional student body during the spring semester preceding the academic term during which they desire to serve. Candidates shall enter an election on a ticket system, each ticket comprised of both a presidential and vice presidential candidate. Each pair of individuals interested in forming a ticket may submit a single application to candidacy through the portal on the UGA Involvement Network, www.involve.uga.edu, at such time as the application is opened, no later than the second Friday in February of each year. After an application deadline, to be no later than the third Friday in March of each year, all applications shall be examined for eligibility by staff within the Center for Student Activities and Involvement. All eligible tickets will proceed to candidacy, and an election shall be conducted through the UGA Involvement Network and overseen by the Center for Student Activities and Involvement, no later than the second full week of April. An election will result, then, in a winning ticket, with both officers named on that ticket accruing the titles, duties, responsibilities, and privileges corresponding to the positions for which they ran.
Every effort should be made to provide the graduate and professional student body in a timely manner with information regarding the elected positions, application availability dates and submission deadlines, and election procedures and dates. These efforts must include, at a minimum, official email correspondence to the graduate and professional student listserv maintained by the Graduate-Professional Student Association, informational postings on the UGA Involvement Network, and informational postings on the official website of the Graduate-Professional Student Association.
5.3.1 Eligibility for Elected Office
A candidate for either President or Vice President of the Graduate-Professional Student Association must (1) be entering at least their second year of study as a graduate or professional student at the University of Georgia, (2) must be enrolled as a full-time student both at the time of application to candidacy and during the fall and spring semesters corresponding to the term of office, (3) have at least a 3.5 GPA at the time of application to candidacy and maintain a 3.5 or greater GPA throughout their term, and (4) must be enrolled as a student at the University of Georgia Athens campus during the term of office.
5.3.2 Improper and “Emergency” Elections
Should a situation arise in which an election cannot be conducted – for example, because there are no applicants or because there are no eligible tickets – or in which an election is or is thought to have been conducted improperly, a meeting must be convened between at least three of the sitting members of the Executive Council of the Graduate-Professional Student Association and the designated advisor of the organization to determine the most appropriate course of proceeding (however, see 5.3.3). It shall be the explicit preference of the Graduate-Professional Student Association to elect a new President and Vice President prior to the end of the spring semester of a given year.
After notifying the organization’s advisor, the GPSA Executive Council may choose to call for a referendum at a quorum-established regular or “emergency” meeting of the GPSA Council. Such a referendum must address all components of an election, including how candidates will be selected and the mechanism through which a new President and Vice President will be elected from the pool of eligible candidates. Once a proposal addressing these components receives the support of a large number of those present, the matter should be put to a vote. A proposal must receive the support of two-thirds of those present to carry. Once a proposal has been passed, the sitting Executive Board is charged with carrying out the will of the GPSA Council.
18.104.22.168 Special Appointment of Executive Board Officers Under Unique Circumstances
Under certain circumstances, a duly elected President may be authorized by the prior year’s GPSA Council, by way of a two-thirds majority vote, to fill the executive positions of Vice President, Secretary, and Treasurer by appointment during the intersession term between spring and fall. This special power shall only be used so long as the appointed positions remain uncompensated, and only under unique circumstances which otherwise impede normal proceedings. Such circumstances may include: (a) the untimely or unexpected death of a board member, (b) the voluntary resignation of a board member post-election, (c) the termination or suspension of relevant governing statutes or bylaws, prior to their usurpation by whole and ratified amendment or reconstitution, for cases in which a suitable alternative has been proposed and approved via such proceedings as those described in §5.3.2 ¶2. It shall be understood that the period between the termination of one constitution and the ratification of another qualifies as such a unique circumstance.
5.3.3 Restriction of Voting Privileges to Members
Under no circumstance shall a non-member be granted voting privileges, including in elections and in Council business. Only members of the Graduate-Professional Student Association – graduate and professional students – shall have voting privileges.
5.4 Duties, Responsibilities, and Privileges of the Officers
The elected and appointed officers of the Graduate-Professional Student Association shall have certain duties and responsibilities, including but not limited to those prescribed herein, for which they shall be accountable for the duration of their term. The duties and responsibilities of an office constitute the terms of holding that office such that, excluding extenuating circumstances, failure to carry out the duties and responsibilities of an office constitutes a violation of the terms of office, and may result in forfeiture of that office, to be determined by the majority opinion of the remaining members of the Executive Council.
5.4.1 Shared Duties and Responsibilities
The officers of the Executive Council shall together be responsible for executing the will of the graduate and professional student body, via the representative body, over the course of their tenure holding office. The needs and concerns of the graduate and professional student body, particularly with regard to the overall quality of graduate and professional student life at the University of Georgia, shall be measured through the collection of data from the general body and through systematic discourse conducted by the GPSA Council representative body. The officers of the Executive Council shall be responsible for administrating the conduct of the organization in executing approved programming proposals, referenda, legislation, and advocacy initiatives. Executive officers shall be arbiters of the varied interests of the diverse sub-constituencies within the student body, and shall at all times respect the will of the greatest majority of them, restraining from the conduct of business or efforts from which benefits will accrue for only a small, unrepresentative segment of the student population. Executive officers shall be held to the highest ethical and behavioral standards, and should debate the merit of the effortful pursuit of especially controversial or resource-intensive enterprises.
Executive officers shall together shepherd the concerns and interests of the graduate and professional student body through the appropriate administrative bodies, such as the University Council and its standing committees. Executive officers shall act responsibly as caretakers of Student Activity Fee funds, and shall together achieve consensus on the organization’s agenda, including the planned and projected expenses to be incurred over the course of an academic term.
Executive officers are expected to be present, when possible, at all Council meetings, and at all events hosted by the Graduate-Professional Student Association. When possible, Executive officers should sit on at least one external administrative committee – the University Council, one of its standing committees, or a divisional student advisory council. Executive officers should also, when appropriate and possible, participate in initiatives of the National Association of Graduate-Professional Students, including attendance at national and regional conferences, and participation on national and regional boards.
5.4.2 Duties and Responsibilities of the Secretary
The Secretary shall serve as chair of the GPSA Council, and shall be prepared to advance the council through each item on the agenda, from first to last, but leaving the arbitration of parliamentary procedure to the Parliamentarian. The Secretary shall be well-acquainted with parliamentary procedure, and shall maintain order.
The Secretary shall be responsible for maintaining a written record of the proceedings of the GPSA Council, including the agenda and minutes corresponding to each meeting. Agenda items shall be received by the Secretary no later than 5 days prior to a regularly-scheduled meeting, and the agenda for a regularly-scheduled meeting shall be made available publicly no later than 3 days prior to the date of the meeting. Minutes from a meeting shall be made available no later than 7 days after the meeting date, and should be approved, either with or without revisions, at the following GPSA Council meeting. The Secretary shall also be responsible for maintaining a written record of Executive Council proceedings when a scheduled meeting of the Executive Council is convened.
Agendas, minutes, and other written records shall be posted to the official website of the organization, www.graduatestudents.org, and should remain on the website indefinitely. Records from previous academic terms shall be archived in a dedicated section of the website, and should be accessible to all stakeholders.
The Secretary shall act in full capacity as the President should the elected President and elected Vice President both be unable to fulfill their duties, for the full duration of time during which the elected President and elected Vice President are deemed unable to perform their duties.
The Treasurer shall have full voting privileges as a member of the Executive Council and as a member of GPSA Council.
5.4.3 Duties and Responsibilities of the Treasurer
The Treasurer shall primarily be responsible for (1) maintaining records of the approved current and historical budgets of the Graduate-Professional Student Association, (2) for maintaining a ledger of the organization’s current and projected expenses, (3) for advising on the financial readiness of the organization to engage in collaborative programs with other student organizations and other offices, (4) to advise on the organization’s planned expenses, (5) for advising on and maintaining records on the organization’s revenue and revenue sources, and (6) for generating a budget proposal for the following fiscal year to be approved by the GPSA Council and evaluated by the All-Campus Allocations Committee.
Subsidiary to the primary responsibilities is the Treasurer’s role as Vice Chair of the GPSA Council. That is to say, the Treasurer shall serve in full capacity as the Chair of the GPSA Council under circumstances in the which the Secretary is unable to fulfill such duty, and shall be well-acquainted with parliamentary procedure.
The Treasurer shall act in full capacity as the President should the President, Vice President, and Secretary all be unable to fulfill their duties, for the full duration of time during which the President, Vice President, and Secretary are deemed unable to perform their duties. Additionally, the Treasurer shall serve in full capacity as Secretary if the Secretary should be unable to fulfill his or her duties, for the duration of time for which the appointed Secretary is deemed unable to perform his or her duties.
The Treasurer shall have full voting privileges as a member of the Executive Council and as a member of GPSA Council.
5.4.4 Duties, Responsibilities, and Privileges of the Vice President
The Vice President of the Graduate-Professional Student Association serves in the capacity of Vice President of the graduate and professional student body, the general body. The Vice President shall act in full capacity as the President if the elected President should be unable to perform his or her duties, for the duration of time for which the elected President is deemed unable to perform his or her duties. The Vice President shall assist the President in fulfillment of all executive duties.
The Vice President shall serve as parliamentarian of the GPSA Council, but shall refrain from voting except in cases for which there is a tie on a motion which requires a simple majority to pass.
The Vice President shall act as the Chair of Academic Programming, overseeing the recruitment of a Vice Chair of Academic Programming (which in some years may serve as an executive officer), as well as the planning and execution of scholastic and research-related programs of the Graduate-Professional Student Association. The Vice President should also be a champion for the outreach initiatives of the Graduate-Professional Student Association, and should work with the GPSA Council, executive board, and other campus units to galvanize the engagement of graduate and professional students through activities, programs, and services within and beyond the University.
The Vice President should make every effort to serve on at least one standing committee of the University Council, as well as on University Council. The Vice President should make every effort to be present at all GPSA functions, including events and Council meetings, and, when necessary, serve as a proxy for the President in important meetings and functions the President is unable to attend. The Vice President should, if possible, accompany the President to the national and regional conferences of the National Association of Graduate-Professional Students.
The Vice President shall receive a departmental parking pass to aid in the fulfillment of their duties, and shall be financially sponsored by the Graduate-Professional Student Association to attend the national and regional conference of the National Association of Graduate-Professional Students, should they want and be able to take advantage of such an opportunity. GPSA shall cover basic travel expenses, hotel expenses, and meal per diem. This offer is bound by UGA and BoR policies, and is limited to the amounts prescribed by the General Services Administration corresponding to the destination of travel, searchable at www.gsa.gov. The Vice President shall make every attempt to limit their total expenses, which shall not exceed $1200 for national conference travel and $500 for regional conference travel. If the Vice President is unable to attend one or either of these conferences, they may transfer this privilege, in whole or in part, divided or undivided, to another GPSA Council representative or Executive officer.
The Vice President shall have full voting privileges as a member of the Executive Council, but shall only be allowed to vote in GPSA Council matters in the case of a tie.
22.214.171.124 Research Conference
The Vice President shall serve a primary role – ideally, as coordinator – in the development, planning, and execution of a research-focused event or series of events, the purpose of which shall be to (1) stimulate interdisciplinary collaboration and grant co-application amongst students and (2) to provide students with a supportive environment in which to present their research. Such a program must be open to all students, and may not intentionally generate financial profit for the organization. The Vice President shall be responsible for recruiting volunteers to organize program efforts and should prioritize the galvanization of student participation and administrative support, including through marketing/advertising and internal financial support. External sponsorships may also be sought out to support such programs.
A budget for this program, whether for a single large event or a series of smaller events, shall be submitted and approved by the executive board by the first week of September, and optimally by the beginning of the fiscal year beginning July 1 each year.
5.4.5 Duties, Responsibilities, and Privileges of the President
The President of the Graduate-Professional Student Association serves in the capacity of President of the graduate and professional student body, the general body. The President shall act as the spokesperson for the general body in all student government affairs and in relations with University administration and the Board of Regents. The President shall be present or designate an executive officer to be present at Graduate School Orientation during the fall semester. The President shall be ultimately responsible for the activities of the Executive Council and shall, with the Vice President, make all standing appointments of non-elected officers to the Executive Council and of representatives to serve on shared governance bodies (standing committees of the University Council, etc.), and may remove any Executive-appointed officer. The President shall be an ex-officio member of the Executive Committee of the University Council and of the University Council, and should make every effort to serve on at least one standing committee of the University Council, on the Dean of Student Activities Student Advisory Board, and the Graduate Council. The President shall serve as the primary custodian of the Student Activity Fee funds apportioned to the Graduate-Professional Student Association by the All-Campus Allocations Committee, and shall be responsible for appointing two fee-paying graduate and/or professional students to serve on the All-Campus Allocations Committee during the spring semester each year. The President shall have ultimate approval authority over all expenditures from the Graduate-Professional Student Association account, and shall, with the Executive Committee, be responsible for generating and approving programming proposals from the GPSA Council, from other Executive Committee members, or from students who submit programming support requests to the Graduate-Professional Student Association.
In exchange for their service, the President shall receive the GPSA President’s assistantship, to be administrated and budgeted by The Graduate School. The President shall also receive a Departmental Parking Permit to aid in the fulfillment of his or her duties; however, the President will still be required to hold a lot permit in any lot on campus in order to make use of the Departmental Parking Permit on paved lots. The President shall be financially sponsored by the Graduate School to attend the national conference of the National Association of Graduate-Professional Students and by the Graduate-Professional Student Association to attend the regional conference, should they want and be able to take advantage of such opportunities. GPSA shall cover basic travel expenses, hotel expenses, and meal per diem. This offer is bound by UGA and BoR policies, and is limited to the amounts prescribed by the General Services Administration corresponding to the destination of travel, searchable at www.gsa.gov. The President shall make every attempt to limit their total expenses, which shall not exceed $500 for regional conference travel. If the President is unable to attend one or either of these conferences, they may transfer this privilege, in whole or in part, divided or undivided, to another Executive officer.
The President shall have full voting privileges as a member of the Executive Council, but shall not have voting privileges on GPSA Council.
5.5 Procurement of Material Goods Deemed Necessary for Operation
The President and Vice President shall reserve the right to utilize organizational funds to procure material items necessary for the efficient and effective operation of the Graduate-Professional Student Association. Such goods include official business cards, letterhead, envelopes, miscellaneous stationery, portfolios, notepads, printing paper, and other office supplies. Larger purchases, including tablet or notebook computers, printers, and furniture, may only be made sparingly and only when such a material need is convincingly demonstrated to and approved by the Executive Council. Expenditures on material items of this latter nature – specifically, on electronic goods – may not exceed $1500 in a single fiscal year. All items of this nature purchased using organizational funds must be retained by the organization until they are unusable or damaged beyond repair, at which time they shall be recycled or, for items over $500, be decommissioned by campus surplus. Limited funds may also be directed toward the purchase of official organizational shirts, lapel pins, and other organizationally-branded clothing items, to a maximum of $250 per fiscal year.
Unless explicitly and unanimously approved by vote of all members of the Executive Council, having met with the advisor of the organization as witness, expenses under this section shall not exceed a total of $2500 per fiscal year.
ARTICLE VI: SHARED GOVERNANCE
6.1 The Principle of Shared Governance
6.2 Appointment of University Council Liaisons
From the representative body, there shall be derived liaisons to the Council of the University of Georgia, henceforth referred to as the University Council. The term of service for a University Council liaison shall be the academic calendar year, beginning on the first day of classes of a given fall semester and ending on the last day of classes of the following spring semester, except in circumstances under which a term of service is interrupted, in which case a newly designated liaison shall serve from the date of designation until the last day of classes of the corresponding spring semester. These University Council liaisons shall be nominated and designated according to the procedures described herein:
A. Channel I: Schools and Colleges may appoint their own Liaisons.
It is the established practice of some Schools and Colleges to appoint their own liaisons to University Council. It shall be the policy of the Graduate-Professional Student Association to recognize the legitimacy of this ongoing practice, and to grant ex officio status as GPSA Council representatives to those liaisons appointed through these mechanisms.
B. Channel II: The Graduate-Professional Student Association and Student Government Association may jointly appoint liaisons.
Designated members of the Graduate-Professional Student Association may collaborate with designated members of the Student Government Association in order to identify nominees to serve as liaisons to the University Council.
i. In many cases, University Council bylaws do not specify attributes to student seats within the Council body corresponding to the graduate versus undergraduate status of those students who fill them. Therefore, it is important for the Graduate-Professional Student Association and Student Government Association to balance the contemporary needs of the at-large student body against the issues likely to be addressed within an academic year by the University Council, and to prioritize the appointment of liaisons who are appropriately equipped to represent students on those issues, and who themselves are representative of the student body to which their appointment is in service.
C. The Council of the Graduate-Professional Student Association may elect Liaisons.
As a representative body, GPSA Council may nominate and democratically elect its own liaison(s) from the pool of eligible representatives serving during a given term when remaining liaison seats are available. Eligibility is determined by the nominee’s status within the unit (school, college, organization, etc.) they are expected to represent; enrollment status in the school or college to be represented is required to fill a vacancy representing that school or college on the University Council. Nominations may be received from the floor when they are requested. Representatives may nominate other representatives or themselves. Once all nominations have been received, a period for questions shall commence. Once there are no more questions, or once the period for questions closes as a matter of order, a vote shall be called. There shall be no restriction on the number of times a representative can vote. The nominee receiving the most votes shall be designated the winner of the election. If multiple vacancies should exist for which multiple nominees are eligible, appointments shall be made in descending order, beginning with the nominee receiving the most votes, followed by the nominee receiving the second-most votes, and so on. Should an election of this manner result in a tie, a vote shall be called, and representatives shall cast one vote each for either one nominee or the other, with the winner being the nominee receiving the most votes. Should a tie persist to this point, a tie-breaking vote shall be cast by the Vice President.